This sample agenda runs a two-night leadership or team offsite for 12 to 24 people at Deschutes Riverfront Retreat near Sunriver, Oregon. It starts Friday afternoon and ends Sunday morning. The estate has 11 bedrooms, a 12-foot table that works as a boardroom, two living areas for breakouts, 200 Mbps WiFi and 450 feet of river for breaks.
Updated October 2026
Why a two-night offsite near Sunriver works for 12 to 24 people
Two nights is the shortest stay the estate takes, and it is enough for one full working day between an arrival evening and a departure morning. Every booking has a 2-night minimum, and there are no day rentals.
The group stays on one property: the meeting table, the beds, the kitchen and the break spaces. Nobody drives between a hotel and a venue. For all-adult groups, the cap is 24 adults of up to 30 guests. The general case is on the corporate retreat page.
The hour-by-hour agenda from Friday arrival to Sunday departure
This agenda puts the working day on Saturday, with a light Friday evening and a short Sunday morning. Check-in is after 4 PM and check-out is before 11 AM, and the times below respect both.
| Day and time | Where | Session |
|---|---|---|
| Friday, after 4 PM | Lodge and Cottage | Arrival, rooms, groceries unpacked |
| Friday, 6:30 PM | 12-foot table or deck | Dinner and introductions |
| Friday, 8:00 PM | Living area, game room | Informal time. Quiet hours start at 9 PM. |
| Saturday, 8:00 AM | Kitchen, dock | Quiet hours end. Coffee and breakfast |
| Saturday, 9:00 AM | 12-foot table | Opening session, whole group |
| Saturday, 10:30 AM | River walk | Break, 20 to 30 minutes on the grounds |
| Saturday, 11:00 AM | Lodge living areas, Cottage | Breakouts, two or three groups |
| Saturday, 12:30 PM | Picnic tables or deck | Lunch |
| Saturday, 1:30 PM | 12-foot table | Reports from breakouts, decisions |
| Saturday, 3:30 PM | Dock, disc golf, hot tub | Free time |
| Saturday, 6:30 PM | 12-foot table | Dinner |
| Sunday, 8:30 AM | 12-foot table | Breakfast, then the closing session |
| Sunday, 10:00 AM | Whole property | Pack, clean up, check out before 11 AM |
The 12-foot table as a boardroom in the Lodge near Sunriver
The main sessions happen at the 12-foot dining table, which seats twelve on benches and chairs and doubles as a boardroom. About 16 folding chairs and some folding tables are on site for sessions larger than twelve.
The Lodge has a 65-inch 4K TV. Bring the cables and adapters your laptops need, plus a whiteboard or flip charts if you use them. Ask us what is on site before you count on either.
Lodge and Cottage breakouts at a Sunriver offsite
Split the group between the Lodge and the Cottage for breakouts. The Lodge has two large living areas, upstairs and down, with stone fireplaces. The Cottage is a separate building steps from the Lodge, with its own living space and a wood stove.
| Space | Good for | Notes |
|---|---|---|
| Lodge great room, 12-foot table | Whole-group sessions | Seats twelve at the table, more on chairs |
| Lodge downstairs living area | Breakout group | Beside the game room with pool table and ping pong |
| Cottage living space | Breakout group or leadership huddle | Separate building with a wood stove |
| Covered deck | Outdoor breakout | Sturdy tables and chairs |
WiFi and video calls at an offsite near Bend
The estate has free high-speed 200 Mbps WiFi across the whole property, including the Cottage, so a breakout in either building can stay connected.
For Zoom or a hybrid session, test the connection on Friday evening, not Saturday morning. Do not plan a call that depends on a phone signal. Use the WiFi and a laptop, and keep the call away from the end of a long meal.
A river walk as a break on the Deschutes
A walk along the river is the simplest reset between sessions. The estate has 450 feet of private Deschutes frontage, a stone-paved path, a dock with Adirondack chairs and a hammock by the water.
Pairs can walk and talk for 20 minutes. Longer free time can go to the 6-hole disc golf course, bocce, ping pong or the hot tub. Water toys and life jackets are not provided, so bring your own if the group plans to float.
Meals for a Sunriver offsite: cook, cater or go out
The group can cook in the kitchen, hire a private chef or go out. The kitchen has a large butcher-block island, a Vitamix, a KitchenAid mixer, a sous vide and Breville espresso. The large gas grill is on the covered deck.
The estate shares a vendor list through Epicurate that names private chefs and mobile massage. Do the main grocery run in Bend, about 30 minutes away. Options for a night out are in where to eat near Sunriver. Make reservations for larger groups.
What to bring to an offsite near Sunriver
Bring the working gear and the food. Ask us what is on site before you count on any meeting equipment.
- Laptop cables, adapters and chargers for the TV.
- Printed agendas, flip charts and markers.
- Groceries, or a plan for a chef.
- Water toys and life jackets, if the group will float.
- Layers for evenings, since the high desert cools off.
- A list of who shares a room.
Parking and drive times to Sunriver and Bend
Parking for up to 15 vehicles is on site, so 24 people fit in a few shared cars. Chief Paulina Drive is a shared dirt road, so drive slowly.
| Destination | From the estate |
|---|---|
| Sunriver Resort | Five miles, about ten minutes |
| Bend | About 30 minutes |
| Mt. Bachelor | About 30 minutes |
More formats for groups are on the retreats page.
House rules for a company group near Sunriver
The renter must be 30 or older, and quiet hours run 9 PM to 8 AM. Occupancy is enforced: up to 30 guests, with a maximum of 24 adults. The property is non-smoking and shoes come off inside.
Fires are seasonal. There are no fires June through September, and May and October are weather dependent. No candles, tiki torches or similar open flames. Early check-in and late check-out cannot be guaranteed.
What an offsite costs near Sunriver and how to book direct
A 2-night offsite costs the nightly rate for two nights. Nightly rates run about 1,000 to 4,000 dollars plus taxes and fees. The live calendar on Book Now shows the current rate for your dates. Booking direct saves the service fees that Airbnb and VRBO charge.
If your booking is requested at least 30 days before check-in and you cancel within 24 hours after it is accepted, you get a 100% refund. If you cancel at least 365 days before check-in, you get a 100% refund. If you cancel at least 180 days before check-in (180 to 364 days), you get a 75% refund. If you cancel at least 60 days before check-in (60 to 179 days), you get a 50% refund. If you cancel at least 1 day before check-in (1 to 59 days), you get a 10% refund. If you cancel less than 1 day before check-in, or after check-in, there is no refund. The policy in effect when you book is the one that applies to your booking. This policy is for direct bookings; Airbnb, VRBO and other booking channels use their own policies. Direct bookings are paid in up to three installments: 15% at booking, 45% due 180 days before check-in, and 40% due 30 days before check-in. The number of payments depends on how far ahead you book. Hospitable attempts to capture each payment automatically. Weddings and events booked direct follow the same cancellation and payment policy. A refundable damage deposit of 1,000 dollars is held on your card about a week before check-in and released after checkout.
What work groups said
“I brought a leadership team of 17 to this property for a retreat. Scott’s place was great! The amenities, size of the house and cottage, and the location were all amazing!”
“Very nice, large home on the Deschutes's. Comfortably housed a large work group. Greatly appreciate Scott's listing and assistance.”
Frequently asked questions
How many people can attend a team offsite?
The estate sleeps up to 30, with a maximum of 24 adults. This agenda is built for 12 to 24 adults. The home is on a well and septic system, so occupancy limits are enforced.
How fast is the WiFi?
The estate has free high-speed 200 Mbps WiFi across the whole property, Lodge and Cottage. Test it with your video tool on Friday evening.
Can we run a hybrid meeting with remote colleagues?
Yes, over WiFi. A 65-inch 4K TV is in the Lodge, and you bring the laptops and cables. Do not rely on a phone signal.
Is a one-day offsite possible?
No. There are no day rentals, and every booking has a 2-night minimum.
Can we split the group between buildings?
Yes. The Lodge has two living areas, and the Cottage is a separate building steps away. The Cottage is rented only with the full estate.
Can you arrange meals?
The estate shares a vendor list through Epicurate that names private chefs and mobile massage. The kitchen also suits a group that cooks for itself.